Purchasing

• DOE Finance Reference Materials on the DOE InfoHub

• DOE Finance Training Materials

• School Bank Accounts

• Purchasing 101 Powerpoint

• Purchasing SOPM (Updated Aug 2024)

• FAMIS Training  Materials (Links below are on DOE Sharepoint. Must be logged into DOE email to access)

  • • Basic FAMIS Training PowerPoint PDF  (1/19/23)

    • Basic FAMIS Training Recorded Livestream (1/19/23)

    • FAMIS Approvals Training PowerPoint PDF (1/26/23)

    • FAMIS Approvals Training Recorded Livestream (1/26/23)

    • Advanced FAMIS Training PowerPoint PDF (2/2/23)

    • Advanced FAMIS Training Recorded Livestream (2/2/23)

• TRAC Redesign & TRAC Manual

• Alternatives to Staples.  This link also contains an updated M/WBE Vendor List 

• NYC Department of Education SOPM

• Object Code Crosswalk  Sept. 29, 2023

• OTPS Object Code Descriptions June 2024

• Purchasing Thresholds

• MTACs

  • MTAC Categories and Vendors

  • Create an MTAC  Use to check prices and get quotes also - scroll down for instructions

• Work Order For use with Outside Vendors

• Bidding, Sole Source, Non-Contractual Services & MWBE Vendors

  • Written Bid Form

  • Criteria for Using Negotiated Services (Exception to Bid) 

  • M/WBE Vendor List for Supplies and Equipment (Dec. 2023)

• A Primer on Working with Outside Vendors

• FY23 CA4A Vendors

• Adding a Vendor

• Need a Food Vendor?  Here are some in FAMIS (spring 2024)

• If you need bids and don't know another vendor to ask, try using the MTAC screen to identify vendors

1. 1. 1.  Navigate to the MTAC Creation screen & log in

      2. Once you log in Click Create MTAC Task Order on the top of the screen

      3. Enter the type of Service and Component.  You will see all the contracted vendors for each service grouping.

      4. Once the Vendors appear, click Compare Vendor Prices on the bottom right of the screen to see prices.  Save as a PDF for documentation of a bid.

• Top Audit Items

• Food at Work Guidelines from SOPM

     Also, see Internal Controls