Calendars & Monthly To Do's

Monthly To Do Lists

August Activities and School Opening To Do List
June/July Activities
April/May Activities (includes activities for closing out FY24 and preparing for FY25 )
February/March Activities
December/January Activities
November Activities

Expected Timeline for FY25 Budget & Staffing Events Expand for Dates based on prior years

May 13: Galaxy Opens for FY25 NYSTL Orders

This may also be when you can create Forecast Vacancies and see your FY25 Salaries. TBD.

Note: In FY23, date was May 17. In FY24, date was May 2.

Late May/ FY25 Initial Allocations Issued including Summer School

Early June Chancellor's Webcast

FY25 Resources for Principals posted on InfoHub

Initial Budget Meetings scheduled with Budget/HR/ELL/Special Ed team

Schools in deficit / excessing / appeal will go 1st

Mid-Late Excessing Deadline (Letters must be distributed to staff)

June

Late June Budget Completion (mostly positions and mandates)

Late June/ Appeals Process

July

Aug. 6th Open Market Closes and Excess Staff System opens

UFT transfers after this date require permission by current Principal

DOE Close Calendar on InfoHub Expand for Key Dates

- - - February 1: Last day for Market Maker survey requests.
    - February 7: Last day for budget modification for Computer Equipment and Furniture.  
    - March 1: Last day for budget modifications in Galaxy for Non-Equipment/Furniture and Market Maker.   This includes all other OTPS AND funding swaps on full-time staff, per session and per diem.
    - March 5: Last day to place major furniture and computer equipment orders; classroom and computer lab purchases must be completed by this date.
    - March 15: Galaxy will close at 5:00 p.m. on March 22 for the rollover of staff to FY 2025 and will reopen on April 2; you will not be able to access Galaxy during this period. More information about how to prepare for Galaxy downtime will be shared in a future edition of Principals Digest. 
    - March 15: updated to March 22! Last day to place and approve Other Than Personal Service (OTPS) pre-encumbrances, encumbrances, and P-Card encumbrance increases. Last day for DSF Market Maker encumbrance. This means Purchase Orders!
    - April 12: Last day for residual purchases with School Specialty.
    - April 26 - June 3: Identify accruals in rollable private and competitive grants. Ensure that all uncommitted funds being rolled over are scheduled in the Galaxy “De-obligation Set Aside” title and NOT left as an unscheduled balance in your AC Totals.
    - May 13: FY25 Galaxy opens for NYSTL purchasing. This may also be when you see your new Average Teacher Salary and can create Forecast Vacancies.
    - May 17: Last day to turn in Cash Receipts
    - May 31: Complete Annual Inventory.
    - June 14: Certify Inventory in FAMIS. Last Day for P Card Spending.
    - June 28:
      - Last day to modify Bulk Jobs in Galaxy for FY24.
      - Last day to certify delivery in FAMIS for all goods and services. Last day for SIPP and TRAC processing.
      - EIS Closes for Rollover into FY25.
      - Last day to cancel / reduce unused PO amounts.