Calendars & Monthly To Do's

• May 13: Galaxy Opens for FY25 NYSTL Orders

      This may also be when you can create Forecast Vacancies and see your FY25 Salaries.  TBD.

      Note: In FY23, date was May 17.  In FY24, date was May 2.

• Late May/ FY25 Initial Allocations Issued including Summer School

Early June Chancellor's Webcast

FY25 Resources for Principals posted on InfoHub

Initial Budget Meetings scheduled with Budget/HR/ELL/Special Ed team

Schools in deficit / excessing / appeal will go 1st

• Mid-Late Excessing Deadline (Letters must be distributed to staff)

June

• Late June Budget Completion (mostly positions and mandates)

• Late June/ Appeals Process

July

• Aug. 6th Open Market Closes and Excess Staff System opens

      UFT transfers after this date require permission by current Principal

• • • • February 1: Last day for Market Maker survey requests. 

      • February 7: Last day for budget modification for Computer Equipment and Furniture.    

      • March 1: Last day for budget modifications in Galaxy for Non-Equipment/Furniture and Market Maker.    This includes all other OTPS AND funding swaps on full-time staff, per session and per diem.

      • March 5: Last day to place major furniture and computer equipment orders; classroom and computer lab purchases must be completed by this date.  

      • March 15:  Galaxy will close at 5:00 p.m. on March 22 for the rollover of staff to FY 2025 and will reopen on April 2; you will not be able to access Galaxy during this period. More information about how to prepare for Galaxy downtime will be shared in a future edition of Principals Digest.  

      • March 15:    updated to March 22!  Last day to place and approve Other Than Personal Service (OTPS) pre-encumbrances, encumbrances, and P-Card encumbrance increases. Last day for DSF Market Maker encumbrance. This means Purchase Orders!

      • April 12: Last day for residual purchases with School Specialty.  

      • April 26 - June 3:  Identify accruals in rollable private and competitive grants.   Ensure that all uncommitted funds being rolled over are scheduled in the Galaxy “De-obligation Set Aside” title and NOT left as an unscheduled balance in your AC Totals. 

      • May 13: FY25 Galaxy opens for NYSTL purchasing.  This may also be when you see your new Average Teacher Salary and can create Forecast Vacancies.

      • May 17: Last day to turn in Cash Receipts

      • May 31: Complete Annual Inventory.  

      • June 14: Certify Inventory in FAMIS.  Last Day for P Card Spending.

      • June 28: 

        • Last day to modify Bulk Jobs in Galaxy for FY24.  

        • Last day to certify delivery in FAMIS for all goods and services.  Last day for SIPP and TRAC processing.

        • EIS Closes for Rollover into FY25.

        • Last day to cancel / reduce unused PO amounts.